|The Church Vision That Guides Our
Use: We will welcome everyone as we would welcome
The Session has enhanced its commitment to hospitality by adopting
a new "Building Use Policy" that encourages utilizing and sharing
our facilities while maintaining responsible stewardship of our
valuable assets. The full Building
Use Policy is available online in Adobe Acrobat with policies,
priorities, and procedures needed to accomplish our goals. It
is part of the church Policy and Procedure Manual.
A copy is also available in the office to guide groups wishing
to reserve and use the building. The following is a summary.
Church Building Usage Policy - Summary
(See Policy and Procedure Manual
for complete information)
The facilities and equipment of First Presbyterian Church exist
for the primary purpose of being used by its members through its
organizations and ministries.
The Priority of Use Shall Be As Follows:
1. Recognized Groups Within the Church:
Church Services- (i.e. worship services, Sunday school, adult
Regularly scheduled church activities- (i.e. LOGOS, committee
meetings, and small group meetings)
Church related activities- (i.e. Boy Scout /Cub Scout meetings,
Exodus Walks, COLAM)
2. Church Members
Individual Parties and Special Events (Anniversary parties)
Weddings, Funerals, and Receptions
Music Recitals (Not including private recitals for students)
Other informal Church Member requests (basketball, volleyball,
3. Outside Groups
Church recognized yet non-sponsored events that are in keeping
with the building use philosophy embraced by First Presbyterian
Although church and church-related meetings, functions, and
activities obviously have higher priority in requests for space,
outside groups can request space up to three months prior to the
date of the event. Our Building
Use Fees are now available online. It is therefore to
the advantage of everyone to request space as early as possible.
Additional detailed information is available online about planning
a Christian Wedding Service at First Presbyterian Church.
A Space Use Request Form must
be completed by all groups and submitted to the Administrative
Assistant at least two weeks in advance of the activity, but requesting
space earlier increases the likelihood that it will be available.
The Space Use Request Form provides for every area of the church.
All facilities, set-ups, and other service needs (i.e. food, sound,
etc.) must be included on the form. In addition, an audio/visual
request form must be provided to the church office at least
two weeks in advance of the date of any event or activity in which
any sound support setup (even one microphone) or video support
setup is being requested. If assistance from members of
our Audio/Visual Ministry Committee volunteers is being requested
during the event, the request should be made at least four weeks
in advance to increase the likelihood that one or more of them
can be available at a specific time.
The Administrative Assistant will meet with the user, or a
representative, when the reservation is made to review conditions
of the church for usage, the expectations and needs for the event,
and to set a schedule for room set-up and clean-up as needed.
A schedule of fees for building usage, custodial and/or technical
service, and other financial commitments necessary for the event,
will be given to the user at the time of reservation. All church
activities are scheduled on the master church calendar once the
request has been approved.
A Certificate of Liability and Property Damage insurance coverage
naming First Presbyterian Church of Wheaton as an additional insured
MUST be on file prior to the date of the event by all outside
groups to First Presbyterian Church for the purpose of covering
liability and property damage or accidents that might occur on
Our Facility Use Guidelines are explained in detail in the
full Building Use Policy.
The conduct of all persons attending programs is expected to be
respectful of the property, maintaining noise levels that respect
others in adjoining spaces. Our guidelines include:
Smoking, alcoholic beverages, illegal substances, and weapons
are not permitted in the buildings or on the grounds of the church.
When children are in attendance they must be under the control
of their parents or adults at all times and are not permitted
to roam freely on church property. All children’s or youth activities
shall be supervised by a minimum of two (2) adults over the age
of 21 at all times.
Users are expected to leave the building reasonably clean and
in the same condition it was in prior to the event and must remove
all items associated with their program immediately following
the event. Furniture or equipment cannot be moved without the
permission of the Superintendent of Buildings and Grounds or Church
Administrator to maintain the quality of the building’s furniture
and equipment and to prevent damage. The user will be held
responsible for any damage done to church property, and the user
assumes liability for injuries to persons attending the event
and for damages or loss of user's property.
Dining or the serving of food is limited to pre-approved designated
areas, and activities and programs are limited to the space that
Programs in the sanctuary that require the use of the sound
system must have one of the church's Sound Technicians on duty.
This service will be included in the usage fee.
The areas available for use are:
Specific rules for each area are available in the full Building